The Golf Trip Command Center: a free planning spreadsheet
One Google Sheet that runs the whole trip, from the first deposit to the final settle-up. Other sites charge for templates like this. Ours is free.
Open in Google Sheets (make a copy)Download for Excel (.xlsx)
Using Google Sheets? Upload the file to Google Drive and open it, and the formulas carry over. It also opens in Excel and Numbers. Fill in the yellow cells and everything else calculates.
What's inside: 13 tabs
| Tab | What it does |
|---|---|
| Trip Summary | Destination, dates, headcount, organizer and a countdown. |
| Roster | Name, phone, home airport, handicap index, shirt size, roommate preference and in/out/maybe status. |
| Budget | Per-person line items for golf, lodging, transport, food, caddies, tips and a contingency, with group totals. |
| Deposits & Payments | A ledger for each person with due dates, amount paid and balance. Overdue payments turn red. |
| Settle-Up | Who paid what, and one net number per person at the end of the trip. |
| Rooming | Rooms and beds, assigned from preferences. |
| Travel | Flights for each person and an airport pickup grid grouped by arrival time. |
| Itinerary | Day by day: course, tee time, address, drive time and dinner reservations. |
| Pairings | Foursomes for every round, rotated so nobody repeats. |
| Ryder Cup Scoring | Team draft, session formats, points per match and a running team total. |
| Course Handicaps | Converts each player's index to a course handicap automatically. |
| Side Games | Skins with carryovers, Nassau, closest to the pin and the deuce pot. |
| Packing & Contacts | The packing list plus every phone number you'll need. |
Prefer a quick tool?
- Cost calculator: the per-person number and deposit schedule in 30 seconds.
- Pairings generator: rotating foursomes for any group size.
- Deposit tracker: who has paid, plus a ready-to-send group-chat reminder.
FAQ
Is the golf trip spreadsheet free?
Yes. It's a spreadsheet file you download and own. No app or account is needed, and nothing is shared with us.
Does it work in Excel or Google Sheets?
Both. It downloads as an Excel file. Use the Google Sheets button to make your own copy in one click, or download the Excel file.
Can the whole group see it?
Share your copy with the group as view-only so everyone can see the itinerary and pairings while only you edit payments.